With GrayDocs document management it's possible to replace paper documents with their electronic counterparts, gaining a competitive advantage derived from a more efficiently managed business, more effective protection of data, enhanced collaboration, and rationalization of operations.
Our solution is very effective for any type of business and can help your company in a wide variety ways:
Many people think the switch to paperless will cost more, in terms of training, hardware and software than continuing to be paper-based. And, while expenses do exist, the return on investment is enormous. For some businesses, the switch to paperless can pay for itself within a matter of weeks or months.
The DMS can ascertain that control access and privileged access to your company’s data stays under control. Access levels can be regulated and data can be limited to specific groups of users who can exchange files digitally.
Costs are reduced from the filing, printing, photocopying and storage to the distribution levels. Sharing files digitally or accessing them through the system is far cheaper than paper. While faxing a document is more expensive, e-mailing is a cheaper alternative.
A document management system enforces employees to follow company policies in regards to document construction, and can be set up as strict or as flexible as needed. This ensures that the business operates consistently.
7-12% of all paper documents get lost or misfiled. A secure and backed up paperless environment, greatly minimizes the risk of losing or misplacing a digital document. And if a disaster should occur, digital documents can often be recovered, whereas paper documents could be gone permanently.
Searching for files while a customer waits on the phone or waiting in a queue is not an efficient process. When digital documents can be found instantaneously by keyword search, customer service can greatly improve.