GrayDocs is a document management platform that allows you to effectively and efficiently manage your documents, by searching through documents using parameters, keywords, or content (full-text). The advantage of GrayDocs is its simplicity in both data entry and document retrieval.
GrayDocs ensures that employees can find, use, share, and secure valuable corporate content. Information assets contribute to the constant flow of business, and collaboration on new or existing documents is central to how users engage with corporate knowledge. A secure, interactive archive connects teams to critical information, even across the most decentralized organizations.
Product Features
Desktop Web Interface
to provide easy navigation and efficient usability it has a compact and beautiful desktop like web interface.Metadata and Templates
With GrayDocs you can easily customize document properties and metadata to match the business needs of your organization.All documents provide default properties like Author, Subject, Coverage, and Date. In addition, you can define your own templates in order to add all the custom properties you need so as to add descriptive information making them easier to categorize and quickly find the documents.
Integrated Version Control
GrayDocs Integrated Version Control automatically manages each version of a document as it enters GrayDocs. Every time a document is modified, a new version is produced and tracked. The document version is always visible – the latest version is put forward for current operations while previous versions remain viewable.Search and retrieve
Search and retrieve documents is very simple in GrayDocs, a quick search box is always available in the user interface allowing you to immediately find your documents from wherever in the application.Check-in and Check-out
procedures allow users to change the file of a document. In GrayDocs each document has an associated file and from time to time this one need to be updated, with this feature many people can collaborate and edit the same document in a synchronized way so that no modifications are lost or overwritten.Share and Collaborate
Help your employees save time by finding the right information exactly when it’s needed. Empower your teams to share, access, enrich, and store high-quality content in a single place. GrayDocs can manage all of your organization’s documents and valuable intelligence in a secure archive that spans the entire company. Create, distribute, and improve records within team collaborative workspaces while ensuring proper approval and reviews with positive workflow.Send as Email or Download Ticket
Sometimes customers come to you asking for a document you have in your system: an invoice, a technical sheet or other stuffs like these. With GrayDocs it is very simple to quickly retrieve the asked documents and send them as e-mail attachment. You only have to click on the send as email menu item and the selected documents will be sent to a set of recipients.Document Raying
Using GrayDocs to implement a Knowledge Base is a very common way to share any kind of information among the staff. In this scenario it is important to give your users the option to vote a document, so that all the people interested in a specific topic will be able to note what documents are preferred by the user's community.Integrated contacts address book
Users can maintain their own address book for easing their task and communication.Internal Messaging System
Integrated and timely communication can be maintained by using the internal messaging system to co-ordinate over the task.Security, Users, Groups
Admin can create users and group them and can create policy for different users or groups for specific documents or folders.Statistic, Log and Reports
Admin can view the application statistics in a graphical pie chart. And can administer the log of activities performed in the application by the users. Reports on Created, Changed, Deleted and Locked documents can be are provided to the administrator.